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Contracts & Project Management

Advanced Contracts and Project Management

Introduction

In the present competitive business environment, there is an ever-increasing emphasis on timely market introduction of products. Owners are extremely sensitive to global market forces, and are seeking to reduce project cost and duration. This then confronts Contractors and Suppliers with increased challenges to meet these demands without jeopardizing their commercial positions. Contracts are the basis of all projects, and establish the responsibilities and rights of the parties. Once the contractual matrix is established, competent project planning and execution techniques are essential tools to achieve the goals of a project, particularly within compressed or accelerated conditions.

This highly interactive course will provide a practical hands-on approach to effective creation of contracts, and the management of both the contract, and the project to which it relates. It will also offer techniques and contract strategies to assist this process, including establishing a risk management strategy with reference to contracts, and techniques for managing the planning, and developing good business practice to take advantage of opportunities, enhance efficiency and increase profitability. It will also enable delegates to:

  • Enhance leadership and management skills
  • Develop systems to reduce the frequency of contractual disputes
  • Resolve such contractual disputes as do occur in an efficient fashion
  • Manage contracts and projects from the pre-contract, contract through to the post-contract stage in accordance with best practices
  • Develop strategies for project execution
  • Select and manage modern tools for project management
  • Control project execution effectively and efficiently
  • to enhance profitability, not only by increasing money coming ‘in’ from contracts, but also by preventing unnecessary sums ‘going out’ in operational disputes
  • Explore the advanced practices generally viewed as leading to World-Class performance in contract management
  • Enable participants can determine where they are now
  • Help participants to begin immediate implementation of the steps needed to create maximum total value for their organization

Objectives

By the end of this course participants will be able to:

  • Understand necessary contractual and legal knowledge
  • Understand application of different types of agreements
  • Increase commercial awareness needed to enhance smooth running of contracts
  • Identify and mitigate risk factors and associated commercial and program implications
  • Understand importance of checklists, file-management and standardization of documentation effectively to reduce the exposure to risk
  • Understand various project delivery systems
  • Increase understanding of commercial liabilities resulting from schedule changes and variations
  • Conduct a cash flow analysis
  • Apply Advanced Scheduling techniques
  • Develop a Project Control System
  • Handle both reactive and proactive project management techniques
  • Acquire the ability to analyze, negotiate and implement the most appropriate method of resolving disputes preventing escalation by early identification
  • Improve managerial approaches to both contract and project management

Target Audience
  • All professionals who need to advance their skills in contracting and project management
  • It is particularly suitable for any personnel from contracting teams, project management teams, planning departments, process improvement teams, claims and business audit personnel, risk and contract strategists
  • It is also beneficial for staff new to their roles as well as experienced staff looking for a refresher program

Contracts & Project Management Outline

The course covers the following topics:

The Basis of Contracting

Principles of Good Contracting

  • Why do we use contracts?
  • Key steps in the creation of a Contract
  • Essential elements of a valid Contract
  • Overview of Tendering and Contract Award Process
  • Advantages of tendering and some pitfalls to avoid
    • Distinguishing price and values
  • Other Types of Obligation Documents
    • Bonds and guarantees
    • Letters of intent and award - are they contractual?
    • Letters of Comfort - Do they mean anything?
    • Side letters - why they can be dangerous
  • When to Obtain Legal Advice
  • Law of Agency
  • Authority to sign contracts

Organizing strategies for Contract Management

  • Defining Contract Management Responsibilities
  • Basic contract planning
  • Communication and managing expectations

Risks and selecting the right contract structure

Assessing and allocating risk

  • Identifying Risk
    • Apportioning Risk
    • Incorporating Risk Assessment and Management
  • Selecting types of contract
    • Traditional - lump sum, schedule of rates, reimbursable etc
    • Alliance partnering
  • Warranty Management

Major Contract Terms to aid the handling of performance issues

Effective handling of Contract Performance issues

  • Design and Specification
  • Work Ordering Process
  • Obligation to perform work
  • Transfer for ownership
  • Risk of damage
  • Contract Administration
    • Reporting Mechanisms
    • Cost Control
  • Recovery Clauses - Acceleration
  • Insurance and Indemnities
  • Termination and suspension

Managing Change within a Contract

Understanding change

  • Changes to the contract documents
  • Variations in scope
    • Increases and decreases
    • Change in timing
    • Change in method of working
  • Managing change
  • Risks of uncontrolled change
  • Developing Contract Terms and Conditions
  • Finding Contract Templates
  • Using standard form documents
  • Modifying standard forms
  • Drafting special conditions
  • Issues for subcontracts

Resolution of Disputes

Eliminating sources of Contract disputes

  • Errors and omissions
  • Anticipating and avoiding Conflicts
  • Dealing with Unknowns
  • Tracking Changes
  • Managing Expectations

Resolving disputes

  • Negotiation
    • Stage processes
    • The need for compromise
    • Negotiation techniques
  • Litigation
  • Arbitration
  • Alternative Dispute Resolution
    • Expert determination
    • Early neutral evaluation
    • Mini-Arbitration
    • Mediation
    • MedArb and ArbMed
    • Pendulum Arbitration
    • Dispute Review Board and similar arrangements

The future in the Middle East

  • Revisiting Strategic Alliance and Partnering Agreements and BOTBOOT
  • Prime Contracting and other Consolidated Sourcing Contracts
  • Online Contracting and e-tendering

Contract Management Review and Summary

  • Program highlights and final observations

Project Delivery, Financial Analysis and Scope

  • Project Delivery Systems
  • Cash Flow Analysis
  • Review of Project Economic Evaluation
  • Project Objectives and Stakeholder assessment - who wants what?
  • Defining Quality
  • Communications and Change control - eliminating scope creep
  • Working with different personalities
  • Quality planning, Assurance and Control

Project Time and Cost Planning and Risk Management

  • Risk Assessment
  • Advanced Estimating
  • Resource Estimating
  • Work Breakdown Structure (WBS)
  • Organization Breakdown Structure (OBS)
  • Estimating using Crews
  • Contingency and Escalation
  • Parametric Estimating

Advanced Topics in Projects Scheduling

  • Task Characteristics and Duration Assessment
  • Planning and Scheduling Methods
  • Critical Path Scheduling
  • Resource Allocation Methods
  • Time-Cost Trade-off
  • LeadLag Scheduling
  • Critical Chain scheduling
  • Effective status and review meetings

Monitoring, E-Commerce, IT and Human Resource Issues

  • Using Earned Value to report accomplishment
  • Efficient progress reporting using short, meaningful status reports
  • Lean Construction Strategies
  • Information Technology Adoption Issues
  • E-Commerce and its impact on the Industry
  • Staff Acquisition
  • Team Development and Motivation
  • Management styles and Conflict Handling

Advanced Project Management Technologies

  • Advanced Scheduling
  • Parametric Estimating
  • Solid Modeling and CAD standards
  • Personal Digital Assistants
  • Discrete Event Simulation
  • Geographic Information Systems (GIS)
  • Global Positioning System (GPS)

  
  

Ref Location From To Cost
PL08 Kuwait 14-6-2020 18-6-2020
CPM06 Kuwait 12-7-2020 16-7-2020